50 Professional Alternatives to “I Am Writing to Inform You”

Have you ever started an email with “I am writing to inform you” and then wondered if there was a better way to say it? You are not alone. This phrase is correct, but using it again and again can make your emails feel a little stiff or repetitive.

For example, instead of writing, “I am writing to inform you that the meeting has been moved,” you could say, “I wanted to let you know that the meeting has been moved.” Both sentences give the same basic message, but the second sounds more natural.

The best synonyms for I am writing to inform you depend on your tone and purpose. Some work well in formal business emails, while others sound warmer and more conversational. Below are 50 useful alternatives you can choose from.

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I Am Writing to Let You Know

Part of speech: Formal email phrase

Meaning: This phrase gives someone information in a clear and natural way.

Examples:

• I am writing to let you know that your order has shipped.
• I am writing to let you know about the schedule change.

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I Would Like to Inform You

Part of speech: Formal email phrase

Meaning: This is a polite and formal way to give someone important information.

Examples:

• I would like to inform you that your request was approved.
• I would like to inform you of the new policy.

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I Wanted to Let You Know

Part of speech: Polite email phrase

Meaning: This is a friendly way to share information with someone.

Examples:

• I wanted to let you know that the office will close early.
• I wanted to let you know about tomorrow’s meeting.

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I Wanted to Inform You

Part of speech: Formal email phrase

Meaning: This phrase politely tells someone that you want to share information.

Examples:

• I wanted to inform you that the report is ready.
• I wanted to inform you about the latest update.

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I Am Writing to Notify You

Part of speech: Formal email phrase

Meaning: This is used when you need to officially tell someone about something.

Examples:

• I am writing to notify you that your account has been updated.
• I am writing to notify you of the deadline change.

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I Am Writing to Advise You

Part of speech: Formal email phrase

Meaning: This phrase is used to formally give someone information or a notice.

Examples:

• I am writing to advise you that the payment is due Friday.
• I am writing to advise you of a change in our terms.

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I Am Reaching Out to Inform You

Part of speech: Professional email phrase

Meaning: This is a modern business phrase used to introduce important information.

Examples:

• I am reaching out to inform you about the new project.
• I am reaching out to inform you that the event was canceled.

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I Am Reaching Out to Let You Know

Part of speech: Professional email phrase

Meaning: This is a warm and professional way to share an update.

Examples:

• I am reaching out to let you know about the changes.
• I am reaching out to let you know that we received your application.

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I Am Contacting You to Inform You

Part of speech: Formal email phrase

Meaning: This phrase clearly explains that the purpose of your message is to give information.

Examples:

• I am contacting you to inform you of the new deadline.
• I am contacting you to inform you that your request was received.

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I Am Contacting You to Let You Know

Part of speech: Professional email phrase

Meaning: This is a natural way to explain why you are contacting someone.

Examples:

• I am contacting you to let you know about the issue.
• I am contacting you to let you know that your file is complete.

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I Am Writing to Update You

Part of speech: Professional email phrase

Meaning: This phrase is useful when you want to give someone new information.

Examples:

• I am writing to update you on the project.
• I am writing to update you about your application.

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I Would Like to Let You Know

Part of speech: Polite email phrase

Meaning: This is a polite way to introduce information.

Examples:

• I would like to let you know that we have received your payment.
• I would like to let you know about the new arrangements.

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I Am Writing Regarding

Part of speech: Formal email phrase

Meaning: This phrase introduces the subject or reason for your email.

Examples:

• I am writing regarding your recent application.
• I am writing regarding the meeting next week.

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I Am Writing Concerning

Part of speech: Formal email phrase

Meaning: This is a formal way to say that your email is about a particular matter.

Examples:

• I am writing concerning your recent complaint.
• I am writing concerning the contract renewal.

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I Am Writing With Regard to

Part of speech: Formal email phrase

Meaning: This phrase tells the reader what your email is about.

Examples:

• I am writing with regard to your recent request.
• I am writing with regard to the upcoming event.

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I Am Writing in Relation to

Part of speech: Formal email phrase

Meaning: This phrase introduces a subject connected to your message.

Examples:

• I am writing in relation to your account.
• I am writing in relation to our previous conversation.

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I Am Writing in Connection With

Part of speech: Formal email phrase

Meaning: This is used when your message is connected to a specific matter or event.

Examples:

• I am writing in connection with your recent order.
• I am writing in connection with the scheduled interview.

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I Wish to Inform You

Part of speech: Very formal email phrase

Meaning: This is a formal way to state that you want to give someone information.

Examples:

• I wish to inform you that the decision has been made.
• I wish to inform you of the revised schedule.

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I Wish to Let You Know

Part of speech: Formal email phrase

Meaning: This politely introduces information that you want someone to know.

Examples:

• I wish to let you know that your request is being reviewed.
• I wish to let you know about the changes.

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I Would Like to Notify You

Part of speech: Formal email phrase

Meaning: This is a polite and official way to notify someone.

Examples:

• I would like to notify you that your membership has ended.
• I would like to notify you of the upcoming deadline.

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I Wish to Notify You

Part of speech: Very formal email phrase

Meaning: This phrase is used for official or serious notifications.

Examples:

• I wish to notify you that the agreement has expired.
• I wish to notify you of the change in policy.

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This Is to Inform You

Part of speech: Formal notification phrase

Meaning: This phrase directly tells the reader that the message contains important information.

Examples:

• This is to inform you that the office will be closed.
• This is to inform you of the new requirements.

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This Email Is to Inform You

Part of speech: Formal email phrase

Meaning: This phrase clearly states the purpose of an email.

Examples:

• This email is to inform you that your appointment has changed.
• This email is to inform you of the updated schedule.

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Please Be Informed That

Part of speech: Formal notification phrase

Meaning: This phrase asks the reader to take note of specific information.

Examples:

• Please be informed that the deadline has been extended.
• Please be informed that the office will reopen Monday.

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Please Be Advised That

Part of speech: Formal notification phrase

Meaning: This is a formal way to give a notice or important warning.

Examples:

• Please be advised that late applications may be rejected.
• Please be advised that the building will close at six.

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Kindly Be Informed That

Part of speech: Polite formal phrase

Meaning: This is a polite way to ask someone to take note of information.

Examples:

• Kindly be informed that your request is under review.
• Kindly be informed that the payment has been received.

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Kindly Be Advised That

Part of speech: Formal email phrase

Meaning: This phrase politely gives an official notice or instruction.

Examples:

• Kindly be advised that the rules have changed.
• Kindly be advised that access will end tomorrow.

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I Am Writing to Bring This to Your Attention

Part of speech: Formal email phrase

Meaning: This phrase is used when you want someone to notice an important matter.

Examples:

• I am writing to bring this issue to your attention.
• I am writing to bring this delay to your attention.

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I Would Like to Bring This to Your Attention

Part of speech: Polite formal phrase

Meaning: This is a respectful way to point out something important.

Examples:

• I would like to bring this matter to your attention.
• I would like to bring this error to your attention.

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I Wish to Bring This to Your Attention

Part of speech: Very formal phrase

Meaning: This phrase formally highlights an issue or important fact.

Examples:

• I wish to bring this concern to your attention.
• I wish to bring the recent changes to your attention.

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I Would Like to Draw Your Attention to

Part of speech: Formal email phrase

Meaning: This phrase politely asks someone to notice a particular matter.

Examples:

• I would like to draw your attention to the new deadline.
• I would like to draw your attention to this section of the report.

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I Wish to Draw Your Attention to

Part of speech: Very formal email phrase

Meaning: This is a formal way to highlight something that needs attention.

Examples:

• I wish to draw your attention to the attached document.
• I wish to draw your attention to the final paragraph.

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I Am Writing to Highlight

Part of speech: Professional email phrase

Meaning: This phrase is used to point out an important fact or issue.

Examples:

• I am writing to highlight an issue with the order.
• I am writing to highlight the main changes.

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I Would Like to Highlight

Part of speech: Professional phrase

Meaning: This is a polite way to point out something important.

Examples:

• I would like to highlight one important detail.
• I would like to highlight the benefits of this plan.

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I Am Getting in Touch to Let You Know

Part of speech: Friendly professional phrase

Meaning: This is a natural way to contact someone with information.

Examples:

• I am getting in touch to let you know about the update.
• I am getting in touch to let you know that we are ready.

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I Am Getting in Touch Regarding

Part of speech: Professional email phrase

Meaning: This phrase introduces the subject of your message in a natural way.

Examples:

• I am getting in touch regarding your recent inquiry.
• I am getting in touch regarding the project schedule.

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I Am Reaching Out Regarding

Part of speech: Professional email phrase

Meaning: This phrase is commonly used when contacting someone about a specific matter.

Examples:

• I am reaching out regarding your application.
• I am reaching out regarding the upcoming meeting.

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I Am Reaching Out With an Update

Part of speech: Professional email phrase

Meaning: This phrase tells the reader that you are contacting them with new information.

Examples:

• I am reaching out with an update on your order.
• I am reaching out with an update about the project.

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I Am Writing With an Update

Part of speech: Professional email phrase

Meaning: This is a simple way to introduce new information.

Examples:

• I am writing with an update on the application.
• I am writing with an update about our plans.

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I Wanted to Share an Update

Part of speech: Friendly professional phrase

Meaning: This phrase is useful when you want to give someone new information.

Examples:

• I wanted to share an update on the project.
• I wanted to share an update about the meeting.

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I Would Like to Share an Update

Part of speech: Polite professional phrase

Meaning: This is a polite way to introduce new information.

Examples:

• I would like to share an update on your request.
• I would like to share an update about the event.

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Here Is a Quick Update

Part of speech: Informal professional phrase

Meaning: This phrase introduces a short piece of new information.

Examples:

• Here is a quick update on the project.
• Here is a quick update about tomorrow’s schedule.

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I Am Contacting You With an Update

Part of speech: Professional email phrase

Meaning: This phrase tells the reader that you are contacting them to provide new information.

Examples:

• I am contacting you with an update on your order.
• I am contacting you with an update about your application.

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I Am Writing to Provide an Update

Part of speech: Formal professional phrase

Meaning: This phrase is used when you want to give someone new or useful information.

Examples:

• I am writing to provide an update on the project.
• I am writing to provide an update about your request.

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I Would Like to Provide an Update

Part of speech: Professional phrase

Meaning: This is a polite way to give new information about a situation.

Examples:

• I would like to provide an update on the case.
• I would like to provide an update about our plans.

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I Am Writing to Share Some Information

Part of speech: Neutral professional phrase

Meaning: This phrase introduces information that you want the reader to know.

Examples:

• I am writing to share some information about the event.
• I am writing to share some information about the new process.

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I Wanted to Share Some Information

Part of speech: Friendly professional phrase

Meaning: This is a natural way to introduce useful information.

Examples:

• I wanted to share some information about your account.
• I wanted to share some information before the meeting.

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I Am Writing to Make You Aware

Part of speech: Formal email phrase

Meaning: This phrase is used to make sure someone knows about a situation.

Examples:

• I am writing to make you aware of the new rules.
• I am writing to make you aware of a possible delay.

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I Would Like to Make You Aware

Part of speech: Formal professional phrase

Meaning: This politely tells someone about something they may not know.

Examples:

• I would like to make you aware of this issue.
• I would like to make you aware of the revised policy.

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I Am Writing to Confirm

Part of speech: Professional email phrase

Meaning: This phrase is used when the purpose of the email is to confirm information.

Examples:

• I am writing to confirm your appointment.
• I am writing to confirm that we received your payment.

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I Am Writing to Announce

Part of speech: Formal announcement phrase

Meaning: This phrase is used when sharing news or making an official announcement.

Examples:

• I am writing to announce the launch of our new service.
• I am writing to announce the winners of the competition.

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I Am Writing to Explain

Part of speech: Professional email phrase

Meaning: This phrase is useful when you need to give information and explain a situation.

Examples:

• I am writing to explain the reason for the delay.
• I am writing to explain what happened during the meeting.

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I Am Writing to Clarify

Part of speech: Professional email phrase

Meaning: This phrase is used when you want to make information easier to understand.

Examples:

• I am writing to clarify the new payment terms.
• I am writing to clarify what we discussed yesterday.

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I Am Writing to Share

Part of speech: Neutral professional phrase

Meaning: This phrase introduces information, news, or an idea that you want someone to receive.

Examples:

• I am writing to share the final report.
• I am writing to share some good news.

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Which Alternative Should You Use?

There is no single best replacement for “I am writing to inform you.” The right choice depends on the situation.

Situation	Best alternative
Friendly update	I wanted to let you know
Formal notice	I am writing to notify you
Business update	I am writing to update you
Very formal message	I wish to inform you
Highlighting an issue	I am writing to bring this to your attention
Giving a warning	Please be advised that
Sharing news	I am writing to share
Confirming something	I am writing to confirm
Explaining something	I am writing to explain
Clarifying information	I am writing to clarify
Introducing an email topic	I am writing regarding
Modern business email	I am reaching out to let you know

A More Natural Choice for Everyday Emails

If you write a lot of workplace emails, “I wanted to let you know” is often a good choice. It sounds polite without being overly formal.

For example:

I am writing to inform you that the meeting has been canceled.

can become:

I wanted to let you know that the meeting has been canceled.

The second version feels more conversational while still being professional.

For a formal notice, however, “I am writing to notify you” or “Please be advised that” may fit better.

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Common Mistakes to Avoid

One common mistake is using a very formal phrase when a simple sentence would work better. For example, “I wish to inform you” may sound too stiff for a quick message to a coworker.

Another issue is repeating the same opening in every email. Using alternatives such as “I wanted to let you know,” “I am reaching out regarding,” or “I am writing to update you” can make your writing feel less repetitive.

Also, do not treat every phrase as an exact synonym. “I am writing to confirm” has a specific purpose, while “I am writing to explain” introduces an explanation. They are alternatives to the original phrase only in certain contexts.

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FAQs

What is the best synonym for “I am writing to inform you”?

Some of the best alternatives are “I am writing to let you know,” “I would like to inform you,” “I wanted to let you know,” and “I am writing to notify you.”

What is a more natural way to say “I am writing to inform you”?

“I wanted to let you know” is usually more natural and friendly, especially in everyday professional emails.

How can I say “I am writing to inform you” professionally?

You can use “I am writing to notify you,” “I would like to inform you,” “I am writing to advise you,” or “I am writing to update you.”

Is “I am writing to inform you” formal?

Yes. It is a formal and professional email phrase. It is grammatically correct, but it can sound somewhat traditional when used too often.

Is “I wanted to let you know” professional?

Yes. It is professional while also sounding more natural and friendly than many traditional formal phrases.

What can I say instead of “I am writing to inform you” in an email?

Depending on your purpose, you can write “I wanted to let you know,” “I am reaching out to inform you,” “I am writing to update you,” or “I am contacting you regarding.”

Is “please be advised” the same as “I am writing to inform you”?

They can serve a similar purpose, but they are not always interchangeable. “Please be advised” is more direct and often sounds more formal or official.

What is the best phrase for a formal notification?

“I am writing to notify you” is a strong choice when the email contains an official notice or decision.

What is the best phrase for a friendly business email?

“I wanted to let you know” or “I am reaching out to let you know” usually sounds warm and professional.

Can I use “I am writing to inform you” in a job email?

Yes. It is grammatically correct, but a more specific opening such as “I am writing regarding the position” or “I am writing to follow up on my application” may sound more natural.

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Conclusion

There are many useful alternatives to “I am writing to inform you,” but the best one depends on your message.

Use “I wanted to let you know” for a friendly tone, “I am writing to notify you” for an official notice, and “I am writing to update you” when sharing new information.

For formal writing, phrases such as “I would like to inform you” and “I wish to inform you” still work well.

Learning these alternatives gives you more control over your tone and helps your emails, business writing, and daily communication sound clear and natural.

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